Vice President of Marketing & Business Development
Farmers Mutual Fire Insurance Co. of Salem County
ClaimsRep Contractor Network
The Cumberland Insurance Group
The Service Insurance Company
CONSTITUTION AND BY-LAWS OF
THE NEW JERSEY 1752 CLUB
REVISION OF NOVEMBER 1996
ARTICLE 1 – TITLE
The name of this organization shall be the New Jersey 1752 Club.
ARTICLE 2 – OBJECTS
The objects of this Club shall be:
To foster the spirit of cooperation and to promote the general fraternal, social and ethical welfare of its members.
To encourage a more thorough understanding within the Insurance Industry by promoting active participation in any project or movement that will tend to improve its status in relation to the public. To increase individual knowledge of the business of Insurance by the exchange of information and discussion of subject pertinent thereto.
To encourage correct practices, so that the greatest good to the greatest number may be accomplished.
ARTICLE 3 – MEMBERSHIP
The membership of this Club shall include four classes – Active, Associate, Affiliate & Honorary.
ARTICLE 4 – OFFICERS
Section 1 – The officers of this Club shall consist of President, Vice President, Secretary and a Treasurer. Only active members shall be eligible to hold office in this Club.
Section 2 – All officers shall be elected for the term of one year at each annual meeting and shall serve until their respective successors are elected. At no time shall there be more than two officers from any one company during any one term. All officers shall be elected for a the term of two (2) years.
Section 3 – It shall require a majority vote of eligible voting members in good standing, present and voting, to elect.
ARTICLE 5 – AMENDMENTS
This constitution may be amended at any meeting by two-thirds vote of the members eligible to vote who are present, provided notice of the proposed amendments has been given at a previous regular meeting.
Article 1 – Membership
Section 1 – As of the date of this amended constitution, active membership in this Club shall be open to all (Company Field People) associated with the Property and Casualty insurance industry operating under the American Agency System in the State of New Jersey. This shall include company field people, adjusters, auditors, engineers, inspectors and investigators.
Section 2 – Associate members shall be Company branch office or Home Office personnel with no field duties, former active members in good standing no longer qualifying under Section 1 of this Article and, also, any independent adjusters, independent auditors, independent engineers, independent inspectors, independent investigators and independent field people. They shall follow membership procedure as outlined in Article 1, Section 5. They shall become Associate members upon approval of the voting membership. They shall pay the regular club dues and assessments, shall be entitled to vote and shall be entitled to serve on committees.
Section 3 – Affiliate members shall be representatives of service firms providing goods or services to the insurance industry including but not limited to glass companies and cleaning or restoration companies. The total membership of this category shall not exceed 40% of the total club membership excluding Honorary members. This category of membership shall be subject to membership procedures as outlined in Article 1, Section 5. Affiliate members shall pay annual dues but will have no voting rights. They may serve on committees as directed by the President or Executive Committee. The percentage of total membership referred to above will in no way act to reduce members now on the rolls, but will apply to future applicants only.
Section 4 – Honorary members shall be those upon whom the Club may wish to confer special distinction. They shall be approved by the Executive Committee and by an affirmative vote of two-thirds of the eligible voting members present and in good standing at a regular meeting. They shall pay no dues and shall not be entitled to vote.
Section 5 – Application for membership shall be made upon the standard application blank furnished by the Club, duly signed by the applicant and the member sponsoring the applicant, accompanied with the annual dues and must be in the hands of the Secretary thirty (30) days, before a regular meeting. Dues paid by new members voted in between January 1 and March 31 shall apply to the following fiscal year.
Application for membership shall be made upon the standard application blank furnished by the Club, duly signed by the applicant and the member sponsoring the applicant. If the application is submitted prior to the start of the meeting, the membership can be voted on during the meeting.
Section 6 – It is a requirement that before an application for the membership can be voted upon, the sponsor and/or prospective member must be present. The applicant shall be voted upon by secret ballot and shall be declared duly elected upon a unanimous vote of the eligible voting members present in good standing at any regular Club meeting. In the event of one negative vote, the objections of members so voting shall be orally set forth before the Club and such one negative vote may be overruled by an affirmative vote of two-thirds of eligible voting members present and in good standing.
It is a requirement that before an application for the membership can be voted upon, the sponsor and/or prospective member must be present. The applicant shall be voted upon by secret ballot and shall be declared duly elected upon a unanimous vote of the eligible voting members present in good standing at any regular Club meeting. In the event of one negative vote, the objections of members so voting shall be orally set forth before the Club and such one negative vote may be overruled by an affirmative vote of two-thirds of eligible voting members present and in good standing. If accepted, the new member will pay the annual dues at that meeting. Dues paid by new members voted in between October 1 and December 31 shall apply to the following fiscal year.
Section 7 – It is a special provision of the voting rights that any member serving on a committee will have the right to vote in that committee whether or not that member is an eligible voting member as otherwise outlined in Article 1, Section 1 & 2.
Articles 2 – Duties of the Officers
Section 1 – The duties of the officers shall be such as are applied by the respective titles and as are specified in the By-Laws.
Section 2 – The President shall preside at all meetings, appoint all committees not otherwise provided for, act as Chairperson for the Executive Committee and generally supervise the affairs of the Club.
Section 3 – The Vice President shall perform the duties of the President in the absence of the President.
Section 4 – The Secretary shall keep a correct record of the proceedings of all meetings and the role of members in a book kept for that purpose. He/She shall conduct all general correspondence of the Club and shall turn over to his/her successor all property of the Club in his/her possession.
Section 5 – The Treasurer shall collect all monies due the Club and deposit same in a responsible bank or trust company to the credit of the Club. He/She shall keep a detailed account of receipts and disbursements and render a true abstract of same at the annual meeting next succeeding his/her election, and, whenever requested by the Executive Committee, accompanied by proper vouchers, and shall turn over to this successor all property of the Club in his/her possession.
ARTICLE 3 – COMMITTEES
Section 1 – There shall be four (4) standing committees, via: Membership, Program, Educational and Executive.
Section 2 – Membership: This committee shall consist of as many members as the President deems necessary for its proper functioning and the member shall retain membership until their successors are regularly appointed as herein provided. Their duty shall be to consider and actively solicit the qualified persons for membership submitting a written report with recommendations at each regular Club meeting. The Chairperson shall be appointed by the President.
Section 3 – Program: This committee shall be similarly constituted and appointed as provided in Section 2 of this Article. Its duties shall be to arrange for and conduct all program functions of the Club.
Section 4 – Educational: This committee shall be similarly constituted and appointed as provided in Section 2 of this Article. It shall have charge of all Educational activities in the Club.
Section 5 – Executive: This committee shall consist of the officers of the Club, the immediate past President, and the Chairperson of all committees. It shall have charge generally of the affairs of the Club in the interim between meetings, reporting to the Club at subsequent meetings, all deliberations and actions taken.
Section 6 – Special committees may be appointed from time to time as the presiding officer may decide, such committees to serve until the purpose for which they were appointed has been accomplished.
ARTICLE 4 – VACANCIES
Whenever a vacancy occurs in any office, the Executive Committee shall appoint an active member to fill the vacancy for the unexpired term.
ARTICLE 5 – TERMINATION OF MEMBERSHIP
Section 1 – When a member can no longer qualify for membership, he/she shall automatically be dropped from the roll. At anytime in the future should a field person become eligible again membership procedures shall be waived but must pay current dues.
Section 2 – Membership may also be terminated for nonpayment of dues or assessment, or for cause by two-thirds vote of eligible voting members in good standing present and voting at any regular Club meeting.
Section 3 – No membership may be terminated without notice in writing from the Secretary.
ARTICLE 6 – DUES AND ASSESSMENTS
Section 1 – Annual dues for all members (except Honorary Members) shall be $15.00 payable in advance, on or before April 1st of each year, and such other assessments as may be made by the Club or Executive Committee.
Section 1 – Annual dues for all members (except Honorary Members) shall be $25.00 payable in advance, on or before April 1st of each year, and such other assessments as may be made by the Club or Executive Committee.
ARTICLE 7 – QUORUM
To transact any business of the Club in session, fifteen (15) eligible voting members shall constitute a quorum.
ARTICLE 8 – MEETINGS
Section 1 – Regular meetings of the Club shall be held four (4) times during the year – in January, April, July and October. Subject to reasonable flexibility at the direction of the President and Executive Committee, meetings will be held on the third Tuesday of the month. The time and place of all meetings shall be determined by the Executive Committee and the Secretary shall notify each member by mail.
Section 2 – The January meeting of the Club will be the annual meeting.
Section 3 – Special meetings may be held at the call of the President, or upon request in writing to the Secretary of five (5) members in good standing.
Section 4 – Parliamentary rules shall govern the transaction of business at all meetings with Robert’s rules of Order being accepted as the standard.
ARTICLE 9 – ORDER OF BUSINESS
The order of business at the meetings of the Club shall be as follows:
A – Roll Call
B – Reading minutes of previous meeting
C – Reading of Treasurer’s report
D – Report of committees;
E- Election of members
F- Election of officers
G – Unfinished business
H – New business
I – Remarks for the good of the Club
J – Adjournment
ARTICLE 10 – NOMINATIONS
The nominating committee appointed by the President will present a slate of officers for consideration by the voting membership at the January meeting. This slate is presented by the nominating committee must be forwarded to the voting members at least 30 days prior to the date of the January meeting. At the January meeting, nominations from the floor will be accepted prior to voting.
ARTICLE 11- ELECTIONS
Election of members and officers shall be by secret ballot.
ARTICLE 12 – DELIBERATIONS
The deliberations of all meetings of the Club shall be regarded as confidential.
ARTICLE 13 – AMENDMENTS
These By-Laws may be amended at any meeting of the Club on a two-thirds vote by eligible voting members in good standing, present and voting, due notice having been given in writing of the proposed amendment at a previous meeting.